ASIFA-Hollywood’s Animation Educators Forum
Guidelines for Faculty Grants

Information about Faculty Grants

Faculty Grants are designed to provide support for individuals or groups of individuals with reasonable expenditures associated with research, scholarly activity or creative projects in the field of animation. The Grants cannot be used to pay for an applicant’s time and labor, or for living expenses other than when traveling.

  1. Applications have to be submitted by 11:59 pm, on Sunday, March 15th, 2020. Recipients will be announced in April for the 2020-21 American academic year.

  2. Expenditures must occur in the year for which the Faculty Grant is awarded. Awards will range from US$1,000 to a maximum of US$5,000 per applicant.



All ASIFA-Hollywood’s Animation Educators Forum members are eligible for Faculty Grants. To become an AEF member, simply send an email to briefly listing your current and/or past teaching experience, to request membership. There is no cost to become a member.

  1. Applicants must have full-time or adjunct faculty status at an accredited post-secondary institution. To be considered for the grant, adjunct faculty need to be teaching a minimum of two (2) courses per year at accredited post-secondary colleges or universities (note: the two (2) courses may be taught at different institutions). If your faculty status is not posted on a school’s website, you need to submit some proof of employment.

  2. Members are eligible to apply for one (1) grant per year. If they are successful in their application, members will not be eligible to apply for another Faculty Grant until three (3) years after the date of the previously submitted application. Previous grant awardees will be removed from future consideration if they fail to deliver satisfactory results for the project (evaluation based on goals stated in proposal) even after the three (3) year waiting period.

  3. Only one member should apply on behalf of a group project (i.e., something involving two or more individuals).

  4. It is most likely that only one (1) applicant at a single institution will be awarded in a grant year. This limitation is based on the intent of ASIFA-Hollywood’s Animation Educators Forum to assist faculty across a wide geographic and academic range.


Selection Criteria

The ASIFA-Hollywood’s Animation Educators Forum Grant Selection Committee will be comprised of members of the AEF Steering Committee as well as other qualified academic staff and industry professionals. The following criteria will be considered when evaluating the applications:

  1. Effectiveness of written proposal.

  2. Quality of supporting documents included with the proposal.

  3. Record of professional or scholarly achievement.

  4. Contributions to the animation community at large.

Application Procedure and Contents

Applications for the ASIFA-Hollywood’s Animation Educators Forum Faculty Grant will only be considered if fully completed and received by the March 1, 2020 deadline. To apply, go to and click on the “Submit Application link,” which will bring up the online AEF Faculty Grants Application form. You must fill in every item. If an item is listed as optional and you feel it does not apply to you, put in something (e.g., a pdf stating that it is not applicable), otherwise your application will not be considered complete.

The Application includes eight (8) items to be filled out:

  1. Personal info and Contact info.
  2. Bio.
  3. CV/Resume

    This should include a record of professional and/or scholarly achievement, and documents awards, honors and contributions to the animation community at large.

  4. Abstract of Written Proposal

    A brief, one paragraph summary of your proposal.

  5. Amount Requested.

    This is the exact amount you are asking for, which can be no more than US$5,000. This figure may or may not be different from your estimated budget.

  6. Written Proposal and Estimated Budget.

    Please note, there is a size limit to what you can upload here. If what you upload exceeds this limit, you can upload some of the material to the Supporting Documentation box below. Alternatively, you can provide external links to videos and other material you feel are necessary. However, a basic version of your Written Proposal and Estimated Budget must be uploaded here.

    For the Proposal section, please include a heading of Written Proposal. This must be prepared as a pdf document using twelve (12) point type and one (1) inch margins and should not exceed two (2) pages in length. Please use the headings in bold type below in organizing the content of the Proposal:

    1. Description of the research, scholarly activity or creative project.
    2. Background and significance of the research, scholarly activity or creative project.

      Summarize the inspiration/motivation for the project, including work previously completed on it. Indicate whether the project breaks new ground and/or is part of an on-going activity. Describe the nature of its contribution to the field of animation.

    3. Design/methodology of research or components of creative project to be undertaken. List and describe the specific activities in which you will engage in. Include timeline and feasibility of project within the timeline.
    4. Anticipated outcomes and goals of the activity. Outcomes may include the completion and screening of a finished film, presentation of a paper at a conference, persuasive proposals to external agencies, etc. Goals may include finishing part of an ongoing project (e.g., progress towards completing a book or film). This should include a date that the project will be considered complete and will determine the submission deadline for a Final Report (details to follow).

    Estimated Budget

    Please include a heading of Estimated Budget for this part. The contents of this section will vary based on the nature of your proposal; applicants may include components that have not been suggested below. You should clearly indicate what parts of the budget you are requesting funding for. Please be as specific as possible (e.g., if you want to buy a computer, indicate which one you want to purchase). All items that have been included in the proposed budget should have a corresponding entry in the final report to be submitted at the conclusion of the project/activity.

    Creative/professional development (e.g., conference attendance, coursework, etc.)

    Development of materials for animation education (software, publication, webhosting, etc.)

    Production of artwork (acquisition of equipment/supplies, software, assistants, etc.)

    Publication (hiring editors, content experts, peer review, etc.)

    Research expenses (acquisition of source material, experimentation, hiring assistants, etc.)

    Travel expenses (visual design research, conference presentation, interviews, etc.)

    Note: In calculating travel expenses, we recommend using the per diem rates found at the U.S. General Service Administration Per Diem Rates website,, for the continental United States. For travel outside of the U.S., there is the U.S. Department of State Per Diem Rates website,

  7. Supporting Documentation (Optional)

    Please note, there is a size limit to what you can upload here. If need be, you can use external links, though you should upload as much material here as you can.
    If this section does not apply to your application, upload a pdf so indicating.

    You can supply documents here that verify the legitimacy of your research, scholarly activity or creative projects that the ASIFA-Hollywood’s Animation Educators Forum Faculty Grant will be utilized for. It may include one or more of the following:

    1. Proof of acceptance for conference presentation, paper or contract with a publisher/film distributor (e.g., confirmation letter from publisher, invitation to conference, etc.).
    2. Listing of other funding sources that this project has already/may also receive.
    3. Script, storyboard or other preproduction materials related to a creative project (ex. film or installation) that may assist the Selection Committee in evaluating its potential.
  8. Images (Optional).

    If this section does not apply to your application, upload a pdf so indicating.
    Upload any images you feel will support your application, which will be displayed in the form of a slide show.

Responsibilities of Awardees

Upon acceptance of the ASIFA-Hollywood’s Animation Educators Faculty Grant, the following conditions must be agreed to. A more detailed document will be provided to the individuals who have been chosen to receive the Grant, and may or may not include more specific/additional responsibilities.

  1. Individuals who receive grants are responsible for the completion of their proposed activities whether they are fully or only partially funded by the grant.

  2. If there is any substantial change, for whatever reason, to the project between the time of the award announcement and the time the activity is completed, the awardee must immediately notify the Faculty Grant Selection Committee. If the awardee wishes to continue using the grant (or what remains of it), they must submit a revised proposal and budget. The Committee will decide if the revised activity and budget is a reasonable substitute for the original. If the proposal is deemed inappropriate the remaining funds will need to be returned to the Faculty Grant Fund.

  3. If the awardee is unable to either begin or complete the project, then the unused funds must be returned to the Faculty Grant Fund.

  4. Individuals who receive Faculty Grants must present the results of the proposed activity or project to the Selection Committee upon its completion in a Final Report.

  5. Grant recipients must acknowledge that funding was provided by ASIFA-Hollywood through the Animation Educators Forum. This applies to each time that the work is published or presented. Examples that would fulfill this requirement include an acknowledgement in an introduction to a book, a brief mention at the beginning of a paper presentation at a conference or the inclusion of the logo/credit line in a film.

For questions or concerns about the Faculty Grants program, send an email to